Project Charter for Payroll System Essay

1Project minimise1.1Problem/Opportunity verbal descriptionThe liveing problems or opportunities listed below be organisational problems that the proponents discovered later on analyzing the abut of not having a musical arrangement for employees paysheetManual paysheet foundationt handle double numbers of employeesMultiple charms and positions of an employee makes the payroll more complicated probing of data (Data Mining) when particular data is needed due to an urgent liaison kitty be very hard for both employees and owner of the credit line firm Difficulty in managing and recording of data on work schedule, hours worked units of pay, deductions and leave of absences, distribution of accept amount of wages and salaries in manual payroll that causes delay and whatever convictions insufficiency in amount of payment given to employees during payday And lastly, not each paysheet System are generic.1.2Benefits one(a) of the most important tasks in go alongning a bus iness is terminate payroll. The following shows the prospect infirmary benefits in having paysheet System and proponents benefits as wellA fair, on-time, and consistent distribution of in have or organization stainless recording of time and attendance, information on work schedule, hours worked, units of pay, deductions and leave of absences in the agreement Manageability in employees work units so that exact amount of wages, salaries, and new(prenominal) bonuses pass on be financially given on payday Calculate benefits, taxes and dependencies of the employeePayroll System that shtup be apply by each hospitals1.3GoalsGoals are the purpose and direction to the mould. The proponents goals in Payroll System are the following micturate a dodging that can cater large number of employees payroll A trunk that whitethorn allow the possibility of having employees multiple work units A placement that can accurately record time and attendance, information on work schedule, hours w orked, units of pay, deductions and leave of absences in the strategy A strategy that can retard the exact amount of wages, salaries and bonuses that allow for be given to employees on payday A organization that is generic and can be used to every comp either or establishments payroll And lastly, to entrust a Payroll System that go out be as operating(a) as the other Payroll Systems.1.4Stakeholders and ClientsThe stakeholders and clients who provide be involved and allow this barf are as followsCompanies who do not see and would like to have a carcass for the payroll The proponents who testament modernize the payroll systemThe project adviser who requires the proponents to have the payroll system as their project The Project Evaluation Committee (PEC) who allow give advices and guide the proponents in the first place the development of the project2Project Scope2.1 objectsThe objectives of the development team on creating the payroll system are the followingTo create a system that can manage data of employees and have a solution in creating their salaries without cut offing the process of the other systems A system that can provide a conciliatory system that can easily modify a answer to any altered circumstances or conditions A system that can ensure the safety of data from other possible circumstances that whitethorn consequent to corruption and loss of data A system that have a user-friendly interfaced so that the user who allow administer and use the system will not have a hard time A system that can generate analytical reports at any timeA system that can calculate accurately the benefits, taxes and dependencies of employees A system that is generic and can be applied or used to any hospitals A system that attain the same bore and functionality with other payroll system And lastly, a system that is accessible and well- corporate to other hospital modules.2.2deliverablesA deliverable is any tangible, measurable outcome of a project. The following tables consists particular proposition end results, products, or outputs of the project for each objectives prey 1 To provide a system that can manage data of employees and have a solution in creating their salaries without interrupting the process of the other systems.Project Deliverable perish Products/ commentManage data of employees puddle a system that will ensure the management of employees data Ensure that the computation of salaries will be accurate and will not affect or interrupt other related processes in the system Create a database and alter table that will generate an accurate computation of employees salariesObjective 2 A system that can provide a tractile system that can easily modify a response to any altered circumstances or conditions.Project DeliverableWork Products/DescriptionProvide a system that can modify a response to any possible circumstances, conditions, or situations that may occur in emerging Consider situations and possibilities to the risk of exposures that may be encountered on payroll and create a risk management solution.Objective 3 A system that can ensure the safety of data from other possible circumstances that may result to corruption and loss of data.Project DeliverableWork Products/DescriptionEnsure data securityProvide a secured database.Back-up and archive all the transactions and reports every day.Provide trusted and effective anti- virus software program to repeal corruption or immediate loss of files.Objective 4 A system that have a user-friendly interfaced so that the user who will administer and use the system will not have a hard timeProject DeliverableWork Products/DescriptionCreate a user-friendly interfaced systemApply the standards and guidelines in choosing template for the system. commit a user-friendly template for systems interfaced so that anyone who will use it will not have a hard time.Objective 5 A system that can generate analytical reports at any timeProject DeliverableWor k Products/Description have analytical reportsInclude analytical reports that can be generated anytime.Objective 6 A system that can calculate accurately the benefits, taxes and dependencies of employeesProject DeliverableWork Products/DescriptionCalculate benefits, taxes and dependencies of employeesEnsure the correct amount of benefits, taxes and dependencies check over every deductions that may happen to the salary of employeesObjective 7 A system that is generic and can be applied or used to any hospitalsProject DeliverableWork Products/DescriptionGeneric Payroll SystemKnow the different payroll processes in different character reference of company/establishment and apply the rules in developing the system.Objective 8 A system that attain the same quality and functionality with other payroll systemProject DeliverableWork Products/DescriptionSame quality and functional payroll systemConduct a research somewhat payroll system.Schedule and make an call into question with hosp itals who has a payroll system. take and combine all the information gat here(predicate)d roughly the payroll system and create a guidelines that will be used systems development.Objective 9 A system that is accessible and well-integrated to other hospital modulesProject DeliverableWork Products/DescriptionFollow database standardsFollow the standards implemented to avoid problems in integration and to attain the expected output for the system. Create a flexible payroll system that can be integrated to other related systems Ensure that the processes were correct so there will be no problem when integration was applied.2.3Out of ScopeThe items listed below may be related but will not be managed as part of the project. This critical important region of project, allows the proponents to defend backcloth passim the course of the work, by declining requests to work on items that are clearly define as out of scope. Items are as followsEmployee trainingsProfessional Fee3Project prog ram3.1Approach and MethodologyThe methods and approaches of the development team to finish the project are classified into threeData Gathering ProcessThe proponents will pack an interview from different hospitals and other companies that can help to the system development write up and research (using Internet) are also essential to take in information about the system tuitionThe proponents will be using Software Development Life Cycle (SDLC) particularly Waterfall method for the development of the system The system will be built from scratch that will let in open source software for the front end and proprietary software for the database.TestingCreate a test plan and test cases to follow the expected and actual results of the system. The development team will also move to other systems integrated on the system.3.2Project TimelineThe table below shows the project timeline of Payroll System3.3Success CriteriaThe project milestones of this project are the things that must be achie ved by the developers to meet their goals and these are the followingPayroll System is fully functionalRequired reports can be generatedAll the requirement has been followedPayroll system has become more accessible and conforms on the quality assurance standards Payroll System is well integrated to other hospital modules in Hospital EIS Generic Payroll System3.4Issues and Policy ImplicationsThe proponents do brainstorming and come up to some dependencies that may affect the process of the system. These are kind-hearted Errors Wrong input on data in the system surprising errors that may cause delays in recording of data Unexpected congenital disaster that may cause loss of dataUnwanted virus that may corrupt the system3.5Risk Management PlanThere are the factors that can affect the outcome of the project including major dependencies on other events or actions. These factors can affect deliverables, success, and completion of the project. The proponents think actions to some facto rs that may affect the whole process of Payroll System. The likelihood of each risk are indicated in the Probability and Impact on the project and rated as H (high), M (medium), L (low).3.6 helping Transition (Optional)If the project will change or otherwise impact a previously defined ITS service, here are the proponents plan for transitioning project deliverables into service operations. Service transition includes activities such as Have a system support center to fix problems that may occur while using the system If the support center will have any changes in their management, diffusion of information will be immediately sent through e-mail or phone calls. The implementation will occur only after both parties will approve on the changes. The programmer and other staff who is responsible for the system support may be the one to do for the systems problem3.7Option AnalysisWe cant scan that the success criteria of the proposed system were a success here are some options that wi ll help if the process of development has been interrupted If the interview was not enough, the proponents will ask some IT alumni (who already developed Payroll System) to gather more essential information that the proponents missed during the interview The proponents decided to conduct another interview to other Hospitals They will ask programmers who are beaten(prenominal) to the systemIf the Production cost was not enough to develop the system, they will ask supports from the IT alumni If the proponents take ont have a machine (laptop) to develop and create the system, they will rent a laptop or else, if they dont have a choice, a desktop may do.4Technical FeaturesThis section provides a detailed description of technical requirements stated in name suitable to form the basis for the actual design development and employment processes of the project having the qualities specified in the operational characteristics.Hardware stipulationsHardware specificationProcessorMin. requir ement of 2.6 GHz and recommended requirements is 3.3 GHz or higher retrospectMin. requirement of 1 to 2 GB and recommended requirement is 2 GB or higher Hard DriveMin. requirement of 80 to 250 GB and recommended requirement is 500 GB or higher ServersDedicated to run one or more servicesSoftware SpecificationsSoftwareSpecificationUseWindows 7Operating SystemFor the environment oor platform to be usedJavaProgramming LanguageFor the development of the systemMsSQLDatabaseFor the memory of records5Project Organization and StaffingThe template provided below includes an organization chart, or both, list of the roles, names, and responsibilities of individuals that will be involved in the project.RoleNames & Contact informationResponsibilitiesExecutive SponsorServe as ultimate authority / debt instrument for the project Provide strategic direction and guidanceApprove changes to scopeIdentify and secure fundingProject Sponsor